Notes Database Archive Factory

Introduction

In this video we show you how you can make the archiving of large number of Notes Databases to SharePoint Online less daunting using the Lialis Notes Database Archive factory.

Typically the lions part of your Notes estate is eligible for simple archiving for later reference (fiscal, financial reasons). Therefore, its crucial to automate the archive process to reduce human effort, increase speed and avoid mistakes. To cater this need, we offer a High Speed Notes Archiving Factory.

Although this demo has a focus on SharePoint Online as a target destination, our solution can also archive Notes databases to BOX and Google.

Our Notes Archive Factory makes use of two of our existing software tools which we integrated;
– NDDM; our Notes scan and analysis software, and
– Pipeliner; our Notes archiving software
, both running on Domino Servers.

For a more in depth overview of these two tools, please visit the individual web pages.

As a sample we show you how easy it is to archive 30 Notes databases to SharePoint Online by clicking a few buttons in NDDM.

Demo

Set-Up

The NDDM dashboard gives you an overview of the Notes databases NDDM finds during the scan and analysis. Subsequently, simply select the Notes databases that you wish to archive and set, with one mouse click, the SharePoint Site Collection. In this example we choose; ‘Lialis.SharePoint.Com’.

The next step is to set the destination SharePoint Sites for the Notes databases. Simple select the 30 Notes databases in NDDM and click the ‘set SP permissions’ button. Applying these settings takes a few mouse clicks

To prevent Microsoft throttling the software offers a function to ‘auto assign’ the SharePoint Migration Credentials.

Archive to SharePoint

After the set-up you can send all databases to our Pipeliner Archiving Factory for read-only archival to SharePoint Online.

In this demo the Archive Factory is running on 3 Domino Servers on 3 Windows Boxes.

The software allows you to set up Multiple Domino Servers to archive Notes databases in parallel.  In this sample you notice that we archive 3 Notes databases to disc at the same time. You can increase the number depending on the size of your Domino estate.

When the export to disc is ready, the export files will be automatically uploaded to the indicated SharePoint Online destination by the Pipeliner Software. Pipeliner automatically creates the SharePoint Site you’ve set in NDDM; applies the Admin Groups and uploads the Notes databases to the newly created SharePoint Site.

Use the NDDM console to manage the Notes Archive process. In the columns ‘Disc %’ and ‘PS%’ NDDM tracks the status of the archiving to Disc and to SharePoint. If there are any database upload errors NDDM reports and fixes them and Pipeliner will automatically redo the upload. The duration of the archive process depends on the number and size of the Notes databases.

It took around 10 minutes to setup and initiate the archival of 30 databases to SharePoint Online. The servers will need a few days to get the work done.

Archive Output on SharePoint

If you look at the archive output on SharePoint Online you see the 30 created SharePoint Sites. This is the way we configured it in NDDM. Obviously, you are free to make other choices.

When we open a SharePoint Document Library you see that all the Notes Views are automatically recreated as SharePoint Pages and they link to the corresponding Notes documents all stored in HTML Pages on SharePoint. We support all Attachments and Document Links.

In the video you can also see how we archive a Notes Teamroom database to SharePoint. Similarly all Notes Views are automatically recreated as SharePoint Pages. In the Views we see the main Topics and the Response Documents all displayed on top of the SharePoint Page. When we click on the links it will bring us to the underlying Notes Document. On top of the Page you also see the Attachments. When you click these you open them default in the Office Online version so you don’t have to download them.

Contact us

If you want to learn more on how our Notes Database Archive Factory can help you archive your Notes Databases to SharePoint, please visit the ‘Contact Us’ section on our website. You can also directly ‘Schedule an Appointment‘ with one of our consultants.

Thanks for your interest and we look forward speaking to you soon!

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