Dump any HCL/IBM/Lotus Notes database to SharePoint

Lialis offers the Pipeliner Lite tool (a Notes application) to easily create read only dumps for any HCL/IBM/Lotus Notes database to SharePoint (online), irrelevant of size or complexity. The tool simply converts all HCL/IBM/Lotus Notes database views, Notes documents, Notes attachments, Notes response documents in a read-only format (HTML or ASPX) files and folder structure you can use anywhere.

The beauty of this Pipeliner Lite is that you don’t need to be a Notes designer or a Notes Administrator. All you need is an IBM HCL Notes client and some free space on your PC to store the data. Simply install the Pipeliner Lite on your HCL Notes client, let the setup wizard prepare the Lotus Notes database to SharePoint configuration and migrate any Notes database to a files and folder structure on your PC. Subsequently, you can easily deploy it to your end users, either via SharePoint or via a file server share.

The crux of the Lotus Notes database to SharePoint export software is that it renders all the Notes views in the Notes database to HTML or ASPX on your PC. These view files link to the Notes documents which are also stored locally on disc. Suppose you want to SharePoint. Then simply drag and drop the whole folder structure to a SharePoint library and the links between the HTML or ASPX views and the destination documents will not break.

End user acceptation will be seamless because the output looks just like the Notes app.

Apart from the views the SharePoint converter for Lotus Notes also converts all Notes response documents, attachments, Notes document links and deals with old Notes OLE objects.

Demo movie

This movie explains how to convert a HCL/IBM/Lotus Notes database to SharePoint.

 

The end result

Converting Lotus Notes database to SharePoint is very easy with the Pipeliner Lite. It can dump Notes database to SharePoint.
To give you an idea what the end result looks like we show you some screenshots of a HCL Notes database to SharePoint Online conversion on a PC in ASPX format.

The Lotus Notes database we use in this Lotus Notes SharePoint archive example has the following look and feel:

Lotus Notes Database to SharePoint - regular Notes view

On the Notes form there are multiple table tabs, tables with text, date fields, rich text content and attachments.

Lotus Notes Database to SharePoint - regular Notes form

Lotus Notes Database to SharePoint - regular Notes attachments

The Lotus Notes database to SharePoint conversion process automatically converts all the Notes views to html files as you can see in the following screenshot:

Lotus Notes Database to SharePoint output Notes views in aspx

The end user recognizes the views by the file names and will immediately navigate to the view he she like to use to gain access to the Notes content.

As you can see in the following screenshot the Notes view in html format looks exactly the same as the original Notes view without any additional effort.

Lotus Notes Database to SharePoint - aspx Notes view example

The html view file holds links to the Notes documents on your PC. The IBM Notes database to SharePoint Online convertor automatically shows all attachments on the top of the page. The tabbed Notes table rows are placed below each other on the html page.

Lotus Notes Database to SharePoint - aspx Notes form output

 

Download evaluation version

If you are interested to test our Lotus Notes database to SharePoint utility, please fill out below form to receive an evaluation version of the software. This evaluation version converts a maximum of 500 Notes documents for SharePoint Lotus Notes import.

 

Instructions

 

Simply store the Pipeliner Notes to SharePoint Notes app on your PC. You donĀ“t have to place it on a Domino server.

When you open it you will see the following screen.

Lotus Notes Database to SharePoint - tool home screen

Then click ‘Add Database’ and choose the Notes database you want to convert for Notes archiving SharePoint purposes.
For testing purposes we advice to make a PC based Notes database copy of the Notes database you will use because the tool will modify the Notes design.
In this example we select a NSF file on the D drive.

Subsequently, choose the Export Format. In this demo we use SharePoint.

The following pop-up appears. Click ‘Yes’. This operation modifies the Notes database design to improve the output result (we explain the changes we make in more details later).

The software then asks to open and review the database definition. Click ‘Yes’.

To select the Notes view you wish to export click ‘Edit’.

As a next step, select the correct view and clear the @All value.

On the other hand converting all data will not make you forget stuff.

As a consequence this results in:

On the Export Option TAB I select the formula highlighted below.

Please copy this formula in the Construct document titles field

To finish the configuration two more settings are required.

Click ‘Save’ and ‘Close’ to return to the home screen.

Now click ‘Process Databases’ to start the conversion to convert Lotus Notes to SharePoint.

The Notes client will convert the HCL database via a background process. On the bottom of the screen you can see the conversion progress. Once the conversion is completed you will get the ‘Exporting Complete’ pop-up.

The following screenshot shows the created files and folder structure on my PC.

As final step I will now move the files to the final destination which is, in our example, SharePoint. All I have to do is create a SharePoint library where I drag and drop the files.

The following screenshot shows the archive result in SharePoint Online. As you can see the ASPX view looks great and all links to the source documents work.

 

Conclusion

Lotus Domino archiving is a need of many of our clients that wish to keep historical Notes data. For example, for legal or financial purposes. However, they don’t want to keep their entire Domino infrastructure for just these Notes databases. Therefore, they are looking for an easy, low cost way to simply dump these databases on another location. To meet this need we offer the Lialis Lotus Notes Archiver, a tool that automatically archives all Lotus Notes data to your PC in a read-only HTML or ASPX format. Subsequently, you can easily deploy the Notes data to your end users to for example SharePoint Online or a File Share. End users will quickly recognize the original Notes data making the archive result very user friendly.

Feel free to download a free trial version of our software to test the Lotus Notes archiving yourself. Already convinced? Then please contact us at sales@lialis.com for a quote. Pricing is based on the number of databases you wish to convert.