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File Jockey for IBM Connections

Network drive support for IBM Connections

With File Jockey your users can work with the files stored in IBM Connections via an ordinary network drive.

Demonstration movie

File Jockey on premises pricing

The unlimited full version price is € 2.500. We do not offer an evaluation version.

PURCHASE & DOWNLOAD SOFTWARE

 

Feature List

Map a network drive on Mac and Windows computers displaying the files stored in IBM Connections My Files, My Folders, Community Files and Community Libraries checkmark File Jockey features
No program installation on the end users’ computer is necessary checkmark File Jockey features
Apple Mac computers are supported checkmark File Jockey features
Windows computers running Win7, Win8 and Win10 are supported checkmark File Jockey features
IBM Connections 4.5 and higher is supported checkmark File Jockey features
Full read and write support to the files stored in My Files, My Folders, Community Files and Community library Files (ECM) checkmark File Jockey features
Many mobile apps are supported on iPhone, iPad and Android devices (like Goodreader, Notability, Pages, Numbers and more) checkmark File Jockey features
Direct access to the IBM Connections files from Office programs like MS Office checkmark File Jockey features
Versions and trash bin in IBM Connections are supported when updating or removing a file via the net work drive checkmark File Jockey features
File Jockey is a java server program that can be installed on IBM WebSphere R8.5 or higher or Apache Tomcat R8 or higher checkmark File Jockey features

Use top business apps with IBM Connections.

Configure your iPhones, iPads, Android or other devices to communicate with the File Jockey server. Your team can then easily synchronize, download, upload, delete, modify or move attachments using their mobile device.

Many different iPhone and iPad iOS apps are supported: Goodreader; Notability; WebDAV Nav; iAnnotate PDF; OverTheAir; DocsAs; ReaddleDocs; Keynotes; Pages; Numbers and many more.

For Android, we recommend you use FolderSync.

 

Pricing File Jockey on premises

When you purchase a license for File Jockey on premises, you are purchasing a perpetual license.

  • The software will work forever for the purchased amount of users,
  • You are free to remove and add users of your choice,
  • You are allowed to use an unlimited amount of IBM Connections repositories,
  • All licenses have the first year of support and maintenance automatically included in the price. Second year support and maintenance can be purchased at a rate of 25% of the price for the number of users initial paid.

Note that this is NOT a hosted solution – you still run the software on your server.

 

Installation guide to install File Jockey on IBM WebSphere for IBM Connections.

Guide version 12 dated 13 March 2017 - Author marten.vosmer@lialis.com

 

File Jockey v 2 supports IBM Connections version 5 and higher and IBM WebSphere 8.5 and higher. File Jockey supports all operating systems where IBM WebSphere can be installed on. File Jockey may also be installed on Apache Tomcat server (not documented yet). Installing File Jockey on JBoss / WildFly is not supported and will give problems.

If you have problems or questions please email us on support@lialis.com.

Installation approach

In this guide we will install File Jockey on a single WebSphere Application Server. File Jockey may also be installed on a clustered WAS setup only if the nodes are located of different servers from (virtual) hardware point of view. If you install File Jockey on a WAS cluster you need to carry out some manual xml file tweaking because of a limitation in the File Jockey administration interface.

Creating and configuring a dedicated WebSphere application server for File Jockey

Register a new WebSphere application server.

wasnew1

Choose default template, generate unique ports, choose confirm and save to create the new server.

Navigate to the Web servers (IHS), select the IHS server and choose Generate Plug-in

wasnew2

Then choose Propagate Plug-in. This will tell the IHS server there is a new WebSphere application server it has to serve.

Final step is to reboot the IHS server.

 

Installing File Jockey on single WebSphere application server located on one node.

In this installation guide File Jockey v2 will be installed on a single WebSphere application server.

wassetup5

IBM Connections 5 runs on a different server.

Installation steps

Deploy the File Jockey WAR file.

Go to the ‘Enterprise applications’ section and press the ‘Install’ button:

Deploy the File Jockey WAR file

Select the WAR file:

Select the FileJockey.war file

Press ‘Next’.

You can install the application via the Fast Path method.

Map the filejockey01 server and the IHS server to the File Jockey application.

wassetup6

Default settings at step 3 Map Virtual Hosts

The context root should be /FileJockey (case sensitive)

The context root should be /FileJockey (case sensitive)

Make sure the application is installed successfully and save directly to the master configuration.

File Jockey Security

I assume you have configured LDAP within IBM WebSphere and application security has been enabled in the Global Security.

Next step is to configure the File Jockey Security rights. Press the ‘FileJockey_war’ link, then the link ‘Security role to user/group mappings’

link 'Security role to user/group mappings'

In this example everybody will be authorized to use File Jockey, but feel free to assign groups or users instead.

And the File Jockey admin page will be authorized for two Admins only

FJInstallwas3

Change the class loader as illustrated below (choose the right class loader!)

Change the class loader

Now you should be able to start the File Jockey application on WebSphere as illustrated below (if you did not forget to start the WAS).

FJInstallwas2

Configure File Jockey

You can access the File Jockey administration page using the URL http(s)://servername/FileJockey/admin/main.jsp (case sensitive) and you should see below screen. Tip, use another browser to access this administration page so you avoid credential problems because you may have already opened the WAS admin console with different credentials which will be passed by the browser to the File Jockey administration page.

FJInstallwas4

 

Please press the Open Configuration button.

For a minimal setup you must enter the following settings.

  • License key (you will have received this key form Lialis). This key is based on the servers computer name
  • HTTP Cache folder, here File Jockey will store its cache
  • HTTP Threads
  • HTTP Cache time
  • Log path

For example:

FJInstallwas5

When all is set save the Configuration and reboot the File Jockey was application.

Please press the Open Repository button.

You will find a few example repositories, feel free to remove them. Make sure there is one repository linking to your IBM Connections environment. Advice, keep the name sort because it will be used in the URL accessing File Jockey. When set save the Repositories and reboot the File Jockey was application.

wassetup3

Please press the button Show Log and check the File Jockey log for errors (if the File Jockey log is empty it did not start properly and you should check the SystemOut.log for errors. Below the SystemOut.log how it should look like when there are no error’s.

[9/22/15 18:39:14:942 UTC] 00000080 SystemOut     O Reading configuration
[9/22/15 18:39:14:942 UTC] 00000080 SystemOut     O Using configuration file
[9/22/15 18:39:14:957 UTC] 00000080 SystemOut     O Loading configuration
[9/22/15 18:39:14:988 UTC] 00000080 SystemOut     O Loggers initialized to level: debug
[9/22/15 18:39:14:988 UTC] 00000080 SystemOut     O Starting file userlogging.
[9/22/15 18:39:15:113 UTC] 00000080 SystemOut     O FileJockey started
[9/22/15 18:39:15:113 UTC] 00000080 ServletWrappe I com.ibm.ws.webcontainer.servlet.ServletWrapper init SRVE0242I: [FileJockey_war] [/FileJockey] [FileJockeyServlet]: Initialization successful.
[9/22/15 18:39:15:113 UTC] 00000080 webcontainer  I com.ibm.ws.webcontainer.VirtualHostImpl addWebApplication SRVE0250I: Web Module Lialis FileJockey has been bound to default_host[*:9080,*:80,*:9443,*:5060,*:5061,*:443,10.146.163.173:9080,10.146.163.173:80,10.146.163.173:9443,10.146.163.173:5060,10.146.163.173:5061,10.146.163.173:443,*:9081,*:9082].
[9/22/15 18:39:15:144 UTC] 00000080 ApplicationMg A   WSVR0221I: Application started: FileJockey_war

The File Jockey configuration files displayed in the File Jockey Administration page are stored in the Users folder, for example C:\Users\Administrator\.FileJockey

WAS Cluster

If you have installed File Jockey on a WAS cluster you will notice that on one of the WAS servers the File Jockey app will complain about an invalid license key. You have to make sure each server is equipped with the right File Jockey license key which is based on the computer name. The best approach is to manual copy below 3 xml files from the WAS server without the license error to the WAS server with the license error. The edit the configuration.xml and add the correct license key you have received from Lialis.

 

File Jockey URL for WebDAV clients

The URL to access the files stored in IBM Connections is http(s)://serverhostname/FileJockey/root/

This URL can be used on mobile devices, Mac and Windows computers, Please note that Windows 7 computers might need some more attention with regards to Windows patches and security settings.

 

Changing the File Jockey URL

To change the File Jockey path first you need to open the FileJockey.war file with a zip program. And edit the web.xml file that’s located in the WEB-INF folder.

FileJockey.war opened in 7Zip

The web.xml file contains 2 xml sections that need to be updated. There is the servlet-mapping section with url-pattern tag. By default it will be set to /root/*. This part tells the server what URLs are linked to the File Jockey servlet classes. Changing this to /rt/* will change the File Jockey URL to: http(s)://serverhostname/FileJockey/rt/

Editing the web.xml file

There’s also the security-constraint section with the same url-pattern tag. The value in this tag must be set to the same value as the url-pattern tag in the servlet-mapping section. This section determines the role users need to have before they can make use of File Jockey. If it is not set correctly everybody will have access to File Jockey.

When you’re done, don’t forget to update the web.xml file in the FileJockey.war file.

Next we’ll change the /FileJockey/ part of the URL, which is quite simple. During installation of the FileJockey.war file you’re asked to map the context root for the web modules. As described above, this should normally be set to /FileJockey. But you’re free to set it to anything you like. For example setting this to /fj will result in a File Jockey URL like this: http(s)://serverhostname/fj/rt/

Mapping context root during installation

Self signed certificates

When your Connections server uses self signed  certificates FileJockey will be unable to reach the Connections API the following post will explain how to fix the problem.

After installing you may find that FileJockey still fails to connect to the Connections API and the following error appears in the FileJockey log: “PKIX path building failed: java.security.cert.CertPathBuilderException: unable to find valid certification path to requested target”. This happens because FileJockey in unable to recognize the ssl certificate of the Connections server, this can happen when the server uses a self-signed certificate or the signer of the certificate is unknown by the Java virtual machine. To make it work the certificate should be added to the Java truststore using the procedure below.

The first step is to get a copy of the certificate public key, the easiest way to get access is to open the connections website in Firefox.

Next click the lock icon in the address bar, a popup will appear with the site address with an > to the right. Click the > and then the “More Information” button at the bottom. In the following Dialog select the Security tab and click the “View Certificate” button.

2-moreinfodialog

In the next Dialog go to the Details tab and click the export button. Export the public key of the certificate to disk.

Certificate Viewer

Copy the exported .pem file to your WebSphere server to be imported in the truststore.

Open a Command Prompt on the WebSphere server and navigate to the jvm installation in the WebSphere installation directory. You need to go into the lib\security folders within this folder.

%WEBSPHERE_ROOT%\AppServer\java\jre\lib\security

Use the following command to add the certificate to the trust store:

../../bin/keytool -importcert -keystore cacerts -storetype jks -file <path to your .pem datafile> -alias <any unique name>

You’ll be asked for a store password. The default password for the store is “changeit”

The application server needs to be restarted after the procedure for the jvm to pick up the certificate from the truststore.

 

 

File Jockey User Manuals

On this page we explain how to setup various apps and programs to interact with the files in IBM Connections {IBM} via File Jockey. In all guides we use the File Jockey url for IBM Greenhouse which is https://greenhouse.file-jockey.com. If you have File Jockey installed on premises or you are an IBM Connections Cloud user the File Jockey URL will be different and you have to use your File Jockey URL instead.

Windows computer

If you have a Greenhouse subscription creating this network drive really easy. In Windows 7, 8 and 10 start your files explorer and choose tools map network drive.

Map Network drive  or Map network drive in Computer settings

What network folder would you like to map?

Do not use below option in Windows by the way!

Connect a web site that you can use to store your documents and pictures

Note: The greenhouse Connections environment has been shut down a few years ago.
The URL was https://greenhouse.file-jockey.com

Then enter your Greenhouse credentials and the network drive will be created.

\\greenhouse.file-jockey.com

Usage notes and tips

With the network drive giving direct access to the files in Connections many usage possibilities are possible, for example drag and drop of files and or folder structures. In this section general usage notes and tips are listed that will explain why certain actions are not working.

In My Folders IBM Connections does not allow to create sub folders, so only one folder level is supported by Connection, thus the same applies for File Jockey. If you try to drag a folder with a sub folder to My Folders you will get an error. Dragging a folder with multiple files inside this folder is supported if the following tip is not applicable.

In My Files and My Folders you may only store a particular file name once. Suppose you have a file “projectdoc1.pdf” stored in My Files. Then you try to drag the same file “projectdoc1.pdf” to a folder in My Folders you will get an error.

In the Community Folder in File Jockey shows the Communities you have access to. The File Jockey network drive does not allow to create new Folders. Creating new Communities has to be carried out via the Connections interface in the browser.

In the Community Folders place you will see the folders created. It is only allowed to add files to the Folders. It is not allowed to add an file to the Community Folders Folder.

In the Community Files and Folders you may only store a particular file name once. Suppose you have a file “projectdoc1.pdf” stored in Community Files. Then you try to drag the same file “projectdoc1.pdf” to a Community folder you will get an error.

 

Problems

If you have problems with mapping the Windows network drive please check make sure you follow the instructions below.

  • Make sure all Windows updates are installed on your computer, then test again, if still having problems carry out the following step.
  • Windows 7 and Vista will fail to connect to the server using insecure Basic authentication. It will not even display any login dialog. Windows 7 and Vista requires SSL / HTTPS connection to be used with Basic. If you try to connect via Add Network Location Wizard you will get the following error: “The folder you entered does not appear to be valid. Please choose another“. However, you still can connect if you set the following registry key on a client machine: HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\WebClient\Parameters\BasicAuthLevel to 2. The BasicAuthLevel can be set to the following values:
    • 0 – Basic authentication disabled
    • 1 – Basic authentication enabled for SSL shares only
    • 2 or greater – Basic authentication enabled for SSL shares and for non-SSL shares
    • You must reboot your computer if you changed this registry setting, then test again, if still having problems carry out the following step.
  • Next check this registry key: HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\NetworkProvider\Order\ProviderOrder. This contains a list of network provider services and make sure it also contains the “webclient” entry.
  • Next try will be to implement this hotfix, then reboot your PC and try again, if still having problems carry out the following step.
  • If the mapped was created you should see the Communities, My Folders and My Files. If the folder is empty, so you see nothing you have entered the wrong credentials, to fix disconnect the drive and reconnect with the correct credentials.

Apple Mac computer

For Mac users a network drive can be mapped in Finder. In Finder press Go and choose Connect to Server

finder1

The URL was https://greenhouse.file-jockey.com

finder2

Then enter your Greenhouse credentials and the network drive will be created.

Screen Shot 2015-09-03 at 22.11.52

We noticed that Finder is not the fastest WebDAV client. We advise for any network connected drive, in Finder: uncheck “Show icon preview” option for Column view and disable “Show item info” in icon view. If you are going to carry out write operations in the SmartCloud NA network drive please carry out the instructions in this post to prevent the creation of .DS-store files.

 

iPad – Goodreader

On your iPad, open (or install first) the Goodreader app and press the Add button on the right, choose WebDAV server. Fill in the File Jockey for {IBM} URL and use our own login. In this example we use the IBM Greenhouse server URL. Please enable cookies and save the WebDAV server connection.

Add WebDAV Server in Goodreader WebDAV server

Your Goodreader will show the new server connection to IBM Greenhouse.

IBM Connections Greenhouse connection

When you press the connection the Goodreader will show all the files and folders listed in your IBM Greenhouse environment.

IBM Connections Greenhouse files

In this example we will select the File Jockey community in order to sync all File Jockey Community’s files to the iPad for offline usage.

Please press on File Jockey community once, it will turn Green. Then press the Sync button at the bottom of this Window.

File Jockey community

A Download & Synchronize message is presented.

Download and Synchronize

Click Proceed and choose a folder on your iPad (or create a new folder) where you want to sync the files to, for example My Documents.

Sync to My Documents

After selecting a location, the sync parameters are presented which may be set as you like (read only enabled yes or now for example).

Sync parameters

Fill the fields similar as the picture and press the Sync button at the upper right corner of the window.

Now the Goodreader will sync and downloading all the communities with all the files to the iPad for quick off line usage.

Syncing File Jockey Syncing File Jockey

When the Goodreader completes the sync you will see the Remote sync option to the File Jockey community in IBM Greenhouse. Every time you push the sync option Goodreader will download or upload new documents from and to IBM Greenhouse. Isn’t this great?

community sync option

On the Goodreader you may check out the Manage files options which allows you to manage the files you have replicated to the iPad (for example star, delete, move, add and remove files).

Manage files Manage files

You may add more sync’s to the Goodreader, for example sync the My Files or a particular file in a community.

 

iPhone – Goodreader

Open (or install first) the Goodreader app on your iPhone, select the Connect option. The Servers tab is presented. Click the Add option to create a new connection to {IBM}. In this example we will use IBM Greenhouse.

Goodreader iPhone app Click the Add button to add a server

Select WebDAV Server and fill in the IBM Greenhouse URL and use our own IBM Greenhouse login. Click Save.

Choose WebDAV server

 

Select WebDAV Server and fill in the IBM Greenhouse URL

The new created IBM Greenhouse connection will be presented. Click on the connection name and the connection will be established.

Greenhouse Connections connection is presented    Access the IBM Greenhouse server

The Goodreader will show you all the files and folders listed in the IBM Greenhouse environment. In this example we will select the Community folder in order to sync all Community’s files to the iPhone for offline usage.

Press on Communities once, it will turn Green, then press the Sync button at the bottom of this Window. A Download & Synchronize message is presented. Click Proceed

Select a community Proceed with the Download and Synchronize message

Choose a location where you want to sync the files to, for example Downloads. Click Download here & Synchronize. The Sync parameters are presented. Fill them like in the picture and press the Sync button at the upper right corner of the window.

Select a location to synchronize to Sync parameters are presented

Now the Goodreader will sync all the communities with all the files to the iPhone for quick off line usage. When the Goodreader completes the sync the Communities folder is available on the start screen.

 Community is available

You can now work offline with the files in the Communities folder. If you want to synchronize the complete folder, click on Connect, select the Downloads tab and press the Sync button besides the Communities. Now your iPhone is automatically synchronized with IBM Greenhouse.

Synchronize entire community

You may add more sync’s to the Goodreader, for example sync the My Files or a particular file in a community, even from other environments, like for example IBM Connections Cloud. You can even sync all your synchronizations at once by clicking the general sync button.

Synchronizes all at once

Isn’t this great?!

If you click the Tool icon you can Manage your files (rename, copy, move, star,…)

Manage your files

 

iPad – Notability

On your iPad, open (or install) the Notability app and press the gear button, select Manage Accounts and select WebDAV. Fill in the File Jockey for {IBM} and use your own login. In this example we use the IBM Greenhouse environment. Click Link

Notability gear button select WebDAV

Login to WebDAV

The WebDAV connection is now established. Click Close in the right upper corner to close the Settings window. You can now Import files by clicking the share button in the right upper corner

Notability Import option

Select WebDAV. The available folders and files in IBM Greenhouse will be presented. Select the folder which contains the files you want to work with and select Import Files in the upper right corner

SmartCloud environment is presented in Notability   Import SmartCloud files into Notability

Push the Import button and the files will be downloaded and imported

files are downloaded and imported

When the import process is ready, the files are presented in the app

Imported files are presented in Notability

When you are ready with modifying the document, you can upload them back to IBM Greenhouse. By pushing All Notes you can select multiple files to upload at once.

Push All Notes to select multiple files

Push the share button in the left upper corner and choose WebDAV. The WebDAV destination settings are presented. You can select the requested location by clicking Folders/

Push the Share button and choose WebDAV as destination    WebDAV settings are presented

Push Send to WebDAV and the files will be uploaded to IBM Greenhouse. It is that easy!

Files are uploaded from Notability to SmartCloud

Automatically Back Up your Notes

With Notability you can you automatically back up your notes to the cloud service of your choice. Notes are automatically backed up whenever you return the library after making changes to a note (Note; automatic backup is different than iCloud syncing).

To establish the automatic backup, go to the Notability Settings by pushing the gear icon. Select Auto-backup in the Settings screen. An Auto-Backup message is presented. Push OK to continue.

Auto Backup with Notability  Auto Backup message push OK

Select WebDAV as backup destination. Click the blue gear to go to the backup settings. The default Destination Folder is /Notability/. Select to folder to change the location.

Push the blue gear to change back up settings  Push the default Destination Folder to change

Select for example My Files. Select Back Up To My Files in the upper right corner to select the folder.

Select My Files as Destination Folder to back up to  Select Auto Back Up to My Files

The chosen folder is now presented ad Destination Folder. Click Settings to return to the Auto-backup Settings. Click Close to close them.

Chosen Destination is presented push Settings  Push Close to close the settings

The first backup is now automatically started. From now on Notability will automatically backup the changes you make in the future.

First backup is automatically started

iPhone – Notability

Open the Notability app on your iPhone, swipe the screen to the left and press the gear button.

Open Notability  swipe to the left

The Settings are presented, click the Manage Accounts option. The Account options are presented. Click Log in beside WebDAV.

Notability instellingen    Log in to WebDAV

Fill in the File Jockey for {IBM} URL in and use your own login. In this example we use the IBM Greenhouse environment. Click Link. The WebDAV connection is presented. Click the < Settings to go back to the Notability Settings.

Fill in the File Jockey for IBM Connections URL   WebDAV connection is presented

The Settings are presented. Click Close to close the Settings. The Notability start screen is presented. Click the pencil to create a new document, also if you want to download a document through WebDAV.

Notability Settings   Notability new document option

You can choose to start a new document or edit a current document or you can click the Go back option. If you go back you will notice that an Import option has become available.

Notability options   Import options

Choose WebDAV from the available import locations. The IBM Greenhous environment is presented.

Choose import location   IBM Connections Cloud environment

Choose a location in IBM Greenhouse where you want to import your file(s) from and select one or more files. The file(s) is downloaded.

 IBM Connections Cloud environment location   Select one or more files

When the selection is finished, Notability present Import options. For this example we choose Create new note. Notability asks you if you want to download the complete document or just a subset. Press Ok.

Import options   Choose to download all or a subset of the pages

When the download is finished you can see an Imported to All Notes line. Click File Jockey to go back to the Notability start screen where you can select the document to edit.

Download is finished   Document available for editing

Click the document to open the document and edit it with Notability. When you are done with editing, click the tool and select Share. Choose WebDAV as location to share with.

Edit the document   Share with WebDAV

Choose a destination on the IBM Greenhouse environment and click the Send to WebDAV.

Choose a destination   Send to WebDAV

The file is uploaded to the IBM Greenhouse environment.

This way you can download, edit and upload documents from and to any requested location in IBM Greenhouse. It is that simple!

Automatically back up your notes

With Notability you can you automatically back up your notes to the cloud service of your choice. Notes are automatically backed up whenever you return the library after making changes to a note (Note; automatic backup is different than iCloud syncing).

To establish the automatic backup, go to the Notability Settings by pushing the gear icon. Select Auto-backup in the Settings screen.

swipe to the left on the Notability start screen Notability Settings Auto Backup

Select WebDAV, you will receive an Auto-backup message, click OK

Auto Backup to WebDAV  Auto Backup message press OK

You can now configure the WebDAV settings by clicking the blue gear icon. You can choose a Destination Folder you like by selecting the default folder /Notability/. Choose the location you prefer, for example My Files.

Change default destination folder   Select folder for example My Files

Select Back Up To My Files in the upper right corner. The selected Destination Folder is presented. Push Auto-backup.

Push Backup Up To My Files  Destination folder presented push Auto Backup

The Notability start screen shows a message in the left corner that the files are being back upped.

First backup is started

Back up will automatically backup your Notes when you change them.

 

iPad – Pages, Numbers and Keynote

For this manual I use the Pages app, but the same is applicable for Numbers and Keynote. Open the Pages app on your iPad.

Press the + icon and select Copy from WebDAV

In Pages ad the plus sign and choose Copy from WebDAV

Fill in the File Jockey for {IBM} and your own login. In this example we use the IBM Greenhouse environment. Press the Sign In button.

iPad Pages

The IBM Greenhouse environment is presented. Choose a location, for example My Files or one of the Communities.

greenhouse file jockey com

Only the Word documents are displayed. Select a file, which will be automatically downloaded and imported

The file is downloaded and imported to Pages

And the file is available in Pages. Click the Edit option in the upper right corner

The file is presented push the Edit button

When the file is in Edit mode and you are ready, click the share button and click Send a Copy

Edit the document and push the share button choose Send a Copy

Choose WebDAV

Choose WebDAV as share option

Choose the file type

Choose a file type

The is prepared for sending to WebDAV

The is prepared for sending to WebDAV

Choose the location to send the file to and click the Send button

greenhouse file jockey com send

The file is uploaded to IBM Greenhouse

The file is send to WebDAV

If you have files in a folder, it is possible to upload a file without opening the file in edit mode. Open the folder, the files will be presented. Click the share button and choose Send a Copy

Open the folder and select the share button select Send a Copy

Select a file and choose WebDAV. You will be asked to select a location, etc.

Select a file and choose WebDAV

Downloading, editing and uploading documents between Pages and IBM Greenhouse becomes very easy when connected through WebDAV. Enjoy!

 

iPhone – Pages, Numbers and Keynote

For this manual I use the Pages app, but the same is applicable for Numbers and Keynote. Open or install the Pages app on your iPhone. Press the + icon and select Copy from WebDAV.

Open Pages and push the plus button  Select Copy from WebDAV

Fill in the File Jockey for {IBM} URL and your own login. For this example we use the IBM Greenhouse environment. Press the Sign In button.

iphone pages webdav sign in

The IBM Greenhouse environment is presented. Choose a location, for example My Files or one of the Communities.

The IBM Greenhouse environment is presented   Library in IBM Greenhouse is presented in Pages

Select a file, which will be automatically downloaded and imported

File is downloaded and imported

And the file is available in Pages. Click the Edit option in the upper right corner. When the file is in Edit mode and you are ready, click the tool button and click Share and Print.

Select the tool button  Select Share and Print

 

Select Send a Copy and choose WebDAV.

Select Send a Copy  Select WebDAV

Choose the file type. The file is prepared for sending to WebDAV

Select a file format  File is prepared for uploading

Choose the location to send the file to and click the Send button. The file is uploaded to IBM Greenhouse.

Select a location and click Send  File is uploaded

If you have files in a folder, it is possible to upload a file without opening the file in edit mode. Open the folder, the files will be presented. Click the + button. You will be asked to select a file.

Files in folder push the plus button  Select a document

Select a file and choose WebDAV. You will be asked to select a location, etc.

Choose WebDAV

Downloading, editing and uploading documents between Pages and IBM Greenhouse becomes very easy when connected through WebDAV.

Enjoy!

 

Android – FolderSync

On your Android device, open (or install) the FolderSync app. Go to Accounts. Click Add account and choose WebDAV as Account type.

Open FolderSync   Choose WebDAV as account type

Fill in a descriptive Name, Protocol should be HTTPS, and use the File Jockey for {IBM} URL and use your own login. In this example we use the IBM Greenhouse environment.

android foldersync webdav login  IBM Greenhouse credentials

Scroll back to the top of the screen and click Test connection. If you filled in the correct credentials you will see a ‘Login succeeded’ message (if not check your login credentials). Click the Save option at the top of the screen.

Now the connection with IBM Greenhouse is arranged you can select which communities, folders and or documents you want to synchronize to the FolderSync app.

Go to the FolderSync settings and choose Folderpairs. Fill in a descriptive name for the new Folderpair.

Go to Settings select Folderpairs   Folderpair setup

Click the Remote folder to select the folder you want to synchronize the document in IBM Greenhouse from. Click Select Folder when you have selected the requested folder.

Select a folder   Select a folder

Click the Local Folder field on the Folderpairs settings and select where you want to store the synchronized communities, folders and or documents. For example Documents/WebDAV/IBM/File Jockey. Click Select folder in the upper left corner.

Select local folder to store the synchronized documents  Android FolderSync select correct location

On the Folderpairs settings, select Sync Type, we prefer Two-way synchronization.

Sync type Sync type two way

Fill in the other Folderpairs options as you request. When you are finished, press Save on the top of the screen.

Other Folderpairs options

The synchronization is now available. Push the Sync button. The synchronization will start.

Folderpair created IBM Greenhouse communities is synchronized

You can view the progress of the synchronization in the FolderSync settings, Sync Status.

When the synchronization finished, the synchronization remains available to start again. Just push the Sync button after you have changed documents and the documents will be synchronized automatically to the correct location.

Go to the File Manager to view the synchronized files

Go to the File Manager for the files

Notice you have to select the same path as chosen for the synchronization to get to the files.

Synchronized files

While the connection with IBM Greenhouse is arranged, you can also download files separately, with the File Manager. Notice that these files are not synchronized Two-way with the IBM Greenhouse environment (or any other location)!

Push the Cloud button in the File Manager.

Push the Cloud button

Choose the IBM Greenhouse connection. Navigate to the correct location in IBM Greenhouse and select a document.

Choose File and Download

 

iPad – PDF Expert

Open or install PDF Expert on your iPad, but of course the app is also applicable for use with the iPhone.

PDF Expert app

The PDF Expert app opens default in Documents

Open PDF Expert

Select Network and choose WebDAV

PDF Expert select WebDAV as connection type

Fill in the IBM Greenhouse URL and your own login. In this example we use our free File Jockey server for IBM Greenhouse, the associated URL: https://greenhouse.file-jockey.com (only applicable for use in apps) and we use our own IBM Greenhouse login.

Click Save in the upper right corner.

Fill in the IBM Greenhouse credentials FJ2

The connection with IBM Greenhouse is visible under Accounts and the connection is established immediately. The folders in IBM Greenhouse are presented.

IBM Greenhouse connection is established

The Sync option has become visible in the upper right corner. So you can now decide which part of IBM Greenhouse you want to synchronize with PDF Expert over File Jockey. The entire environment, a few communities or just some files. It is up to you.

Click Communities to select the Communities you are member of or follow. In this example we will sync the complete File Jockey community. So select File Jockey and press the Sync option in the upper right corner.

File Jockey community in IBM Greenhouse

The File Jockey community is opened. Press Sync to synchronize the complete File Jockey community to PDF Expert.

Press Sync to synchronize the File Jockey community to PDF Expert

Click ‘Sync This Folder’

Press Sync this Folder

The Folder is added to Documents.

Sync folder was added to Documents

Go to Documents. The File Jockey folder is available; the two arrows on the folder present the ongoing synchronization.

File Jockey folder is presented

When the synchronization is ready, you can start editing documents or synchronize other communities or My Files. You can even decide to create another WebDAV connection.

Editing documents with PDF Expert

You can now edit and modify documents with PDF Expert. The following file types are supported:

Supported file types by PDF Expert

Open the IBM Greenhouse connection and select a document you want to edit, it will turn blue.

Select a file to edit

You can now modify the document completely; highlight, strike out, add a signature, draw with your finger, make your notes, etc.

Modify the file

When are ready editing the document you just go back to the dashboard of PDF Expert and your changes are saved and automatically synchronized with the IBM Greenhouse environment, during the next sync. The cloud icon beside the document indicates that the document is not yet synchronized with IBM Greenhouse.

Cloud presents the file is not synchronized yet

The document will automatically be synchronized in an instance (according to your Sync Settings). If you don’t want to wait for this to happen, you can select Network and click Sync in the upper right corner.

Synchronize with IBM Greenhouse


PDF Expert settings

With PDF Expert settings (push the gear button in the left upper corner) you can determine where files are downloaded to, if the data is protected or how synchronization is arranged.

PDF Expert settings

Support for versioning

The PDF Expert app supports versioning of documents.

 

If you have questions, don’t hesitate to contact me!

marten.vosmer@lialis.com