Lotus Notes Archiver

The Lialis Lotus Notes Archiver is a lightweight tool (a Notes application) to easily create Lotus Notes archives for any Notes database, irrelevant of size or complexity. The tool simply converts all Lotus Notes data to your PC in a read-only HTML, PDF or ASPX format.

The beauty of this Lotus Notes Archiver is that you don’t need to be a Notes designer or a Notes Administrator. All you need is an IBM HCL Notes client and some free space on your PC to store the data. Simply install the Lotus Notes Archiver on your computer, let the setup wizard prepare the configuration and migrate any Notes database to a files and folder structure on your PC. Subsequently, you can easily deploy it to your end users, either via SharePoint or via a file server share.

The crux of the software is that it renders all the Notes views in the Notes database to HTML, PDF or ASPX on your PC. These view files link to the Notes documents which are also stored locally on disc. Suppose you want to SharePoint. Then simply drag and drop the whole folder structure to a SharePoint library and the links between the HTML, PDF and ASPX views and the destination documents will not break.

Apart from the views the Lotus Notes Archiver also converts all Notes response documents, attachments and deals with old Notes OLE objects.

Demo movie

This movie explains how to archive Lotus Notes databases.

 

The end result

To give you an idea what the end result looks like we show you some screenshots of a Lotus Notes archive to a local PC in PDF format.

The Lotus Notes database we use in this archive example has the following look and feel:

On the form there are multiple tabs, tables with fields, rich text content and attachments.

The Lotus Notes Archiver automatically converts all the Notes views to PDF files as you can see in the following screenshot:

The end user recognizes the views by the file names.
As you can see in the following screenshot the Notes view in PDF format looks exactly the same as the original Notes view without any additional effort.

The PDF view file holds links to the Notes documents on your PC. The Lotus Notes Archiver automatically shows all attachments on the top of the page.

 

Download evaluation version

If you are interested to test our Lotus Notes Archiver, please fill out below form to receive an evaluation version of the software. This evaluation version converts a maximum of 500 Notes documents.

 

Instructions

 

Simply store the Lialis Lotus Notes Archiver on your PC. You donĀ“t have to place it on a Domino server.

When you open it you will see the following screen

 

Click the Help button to start the Export Wizard.

First click 1. SIGN this database. When ready click 2. PDF support and restart your Notes client.

Open the Lialis Lotus Notes Archiver. Then click ‘Add Database’ and choose the Notes database you want to convert.
For testing purposes we advice to make a PC based Notes database copy of the Notes database you will use because the tool will modify the Notes design.
In this example we select a NSF file on the D drive

Subsequently, choose the Export Format. In this demo we use SharePoint.

The following pop-up appears. Click ‘Yes’. This operation modifies the Notes database design to improve the output result (we explain the changes we make in more details later).

The software then asks to open and review the database definition. Click ‘Yes’.

To select the Notes view you wish to export click ‘Edit’.

As a next step, select the correct view and clear the @All value.

As a consequence this results in:

On the Export Option TAB I select the formula highlighted below.

Please copy this formula in the Construct document titles field

To finsh the configuration two more settings are required.

Click ‘Save’ and ‘Close’ to return to the home screen.

Now click ‘Process Databases’ to start the conversion.

The Notes client will convert the database via a background process. On the bottom of the screen you can see the conversion progress. Once the conversion is completed you will get the ‘Exporting Complete’ pop-up.

The following screenshot shows the created files and folder structure on my PC.

As final step I will now move the files to the final destination which is, in our example, SharePoint. All I have to do is create a SharePoint library where I drag and drop the files.

The following screenshot shows the archive result in SharePoint Online. As you can see the ASPX view looks great and all links to the source documents work.

 

Conclusion

Lotus Domino archiving is a need of many of our clients that wish to keep historical Notes data. For example, for legal or financial purposes. However, they don’t want to keep their entire Domino infrastructure for just these Notes databasess. Therefore, they are looking for an easy, low cost way to simply dump these databases on another location. To meet this need we offer the Lialis Lotus Notes Archiver, a tool that automatically archives all Lotus Notes data to your PC in a read-only HTML, PDF or ASPX format. Subsequently, you can easily deploy the Notes data to your end users to for example SharePoint Online or a File Share. End users will quickly recognize the original Notes data making the archive result very user friendly.

Feel free to download a free trial version of our software to test the Lotus Notes archiving yourself. Already convinced? Then please contact us at sales@lialis.com for a quote. Pricing is based on the number of databases you wish to convert.