Lotus Notes to PDF

Lotus Notes to PDF

Introduction

Often IBM Notes users are looking for a quick solution to move legacy data away from their Domino platform. The aim is to clean-up or even decommission Domino servers, but at the same time, allow users to keep access to historical Notes data. To cater this need, Lialis offers a PDF conversion tool that fully automatically moves the IBM Notes Domino database to a File Server, Disc, BOX or Google Drive. Essentially, this solution creates a read-only dump of the Notes database views, forms and all Notes content (including attachments) in PDF file format.

 

How does our Lotus Notes to PDF converter work?

In this article we explain how our IBM Notes Domino conversion tool automatically renders all the Notes views in the Notes database to PDF files stored on a File Server. However, as already mentioned, it also supports other targets such as BOX, Google Drive, Disc, etc. As you can see in below image the typical IBM Notes Teamroom views are displayed (‘By Category’, ‘By Author’, ‘All Documents’).

lotus notes to pdf

 

The above listed PDF view files, that the conversion tool renders, display exactly the same information as in the original Notes view. As a result users easily find what they need. For instance; view content, columns, categories and response documents. The picture below displays the Notes Teamroom view ‘By Category’.

lotus notes archive to pdf

 

Of course the PDF view allows users to open the Notes document stored on the File Server. When you click on the view the complete Notes form with all fields and layout is visible in PDF as you can see in the following image.

lotus notes export to pdf

 

Please note that in this Lotus Notes archive to PDF example files are visible both on the top of the page as well as on the original location in the Notes document.

Similarly, Lialis Lotus Notes export to PDF displays the Notes response document structure on the top of the PDF page.
This is unique to our convert Lotus Notes to PDF Notes conversion approach.

 

convert lotus notes to pdf

 

Our Notes to PDF converter allows you to store the complete IBM Notes Domino database export folder structure anywhere you like. In any folder on any drive. The links in the PDF files will continue to work. This is because we use so-called relative links.

What does our Notes to PDF converter support?

Our Notes to PDF converter dumps a Notes database to a File Server in read-only format. It supports:

    • Any Notes database design
    • All Notes database content, including files and Notes form mock-up/layout
    • All Notes views. The hidden Notes views (system views) are skipped
    • All attachments
    • OLE objects to attachments. However, we do not guarantee a 100% conversion rate. This is because we do not have all (old) supporting software used to create the OLE objects
    • Notes document parent child structures
    • Notes document links. So the link can link to Notes documents in the same Notes database
    • Renaming and removing of PDF view files

Please note:

    • We don’t support alternating of PDF file content on the File Server (expand/collapse or column sorting)
    • View PDF files created by Convert Lotus Notes to PDF are not dynamic. For instance, users can not alter column sorting or expand categories
    • We don’t archive embedded views on the Notes form. However, users can find the documents displayed in the view in the final archive
    • The Notes database may not exceed the maximum size of 64 GB enforced by Lotus Domino

Technical details

The beauty of our Lotus Notes archive approach is that the archive process is automated. Simply select the Lotus Notes database and the File Server destination drive. Subsequently, the whole Lotus Notes Conversion process is taken care of by our Notes to PDF converter software.

As a consequence, you don’t have to spend time looking at the Notes form design, view columns, etc during the Lotus Domino Archiving to PDF process. This is all taken care of by the tool.

Our Notes to PDF conversion approach is similar to our other conversion solution that archives Notes databases to SharePoint (Online) or BOX. In case your are interested in this solution, please review this post.

Conclusion

Many of the IBM Notes Domino users we come across in our IBM Domino conversion projects have a need to keep historical Notes data for financial or legal purpose. However, keeping a Domino infrastructure in place just for these databases is not sensible. As a result, they are looking for a low impact archiving solution that offer end users easy access to data on alternative platforms in a format they recognize.

This is exactly what our Notes conversion solution does. It allows users to dump the original Notes database on different platforms such as SharePoint Online, Google Drive and BOX and now also in PDF format on your File Server or a disc.

Thanks to our automatic archive approach we can offer this service for an attractive fixed price per Notes database.

Interested? Just hit the contact button and we will get in touch with you.