Lialis delivers this great lightweight Java PC based tool to download all files in one go from IBM / HCL Connections to your computer. The alternative is to use the HCL Connections desktop plugin and copy folder by folder from each community manually to your computer, which will take a lot of your time.
When you deploy this tool, the end users will be able to download all their Personal and Community files from IBM Connections to their PC in one download run.
Subsequently, it’s not difficult to upload the files from the computer to a new platform like SharePoint Online using the Microsoft SharePoint migration tool. Alternatively, simply drag and drop complete files and folder structures to SharePoint Libraries.
IBM Connections versions the tool supports are: IBM and HCL Connections On Premise releases R6, R6,5 and R7.
Please note that this IBM Connections Files Attachment Downloader does not support File Net /CCM Community Libraries in Connections. If you use this in your Connections environment we offer alternative software, Lialis File Jockey, to download all files from the Community Libraries.
Demo video
Download software evaluation version
Instructions
Extract the download zip file to your PC (any location you like).
Then run the ConnectionsDownloader high memory.bat which will run the java program with enough memory allocated.
If it does not start, please install Java Runtime Environment on the computer which you can download here.
Subsequently, enter the license key under the menu file License if a license key is available. Without a license key the program will only download the Connections My Files and My Folders.
Finally, enter the IBM Connections server name and your credentials to retrieve the Communities.
IMPORTANT: IBM Connections My Files and My Folders are personal. Unfortunately, it’s not possible for an Administrator to download all users’ IBM Connections My Files and My Folders. However, a possible approach could be to allow the users to use this tool on their computers to download their personal IBM Connections My Files and My Folders. The tool will always first download the users’ My Files and My Folders, you cannot disable this.
After the My Files and My Folders download is ready the selected Connections Communities are downloaded. Already downloaded files are skipped when you conduct a subsequent download.
HCL Connections desktop plugin versus this Lialis tool
The IBM Connections plugin allows you to copy all folders from 1 community to your local PC. If you have many IBM Connections HCL Communities this might take too much manual labor. Our tool will download all files from all Communities in one go.
A Lotus Connections community shows the files in the folder Files. Optionally, the file can be located in a sub folder in Folders.
The big advantage of our tool is that it first downloads all Folders’ content in the community to your computer. Subsequently, the folder ‘Files’ is downloaded, and we skip the files that are already downloaded from a sub folder in the community Folder. This way there are no double files in Files and Folders downloaded to your PC.
For example, the orange files are stored in a Community Folders and they are listed in the Community Files. The green files are only stored in the Files of the community.
When you download the Files and Folders with the IBM Connections desktop plugin the orange marked files will be stored twice on your PC, in Files and in a sub folder in Folders. However, with our tool you only download the orange marked files to a sub folder in Folders and not to Files.
Our tool supports the option to skip already downloaded files. This will allow you to do the download of IBM Connections files in multiple stages. The IBM desktop connector does not offer this option. Also, our tool supports the download of private files share to a community.
In case you are interested in this tool please contact us via: sales@lialis.com.
