Restore deleted folders with just a single mouse click.
Notes restore folder activities are complex and time consuming. The Restore Folders software shortens and simplifies restoring deleted folders from Lotus Notes mail files.
Implement the Restore Folders solution and the next time one of your employees deletes a folder, you restore the deleted folder with a single mouse click. You can even arrange that your employees can restore folders independently!
Even when you are facing the problem at this moment, implement the Restore Folders solution and save yourself a lot of effort. You only have to recover the deleted folder from a backup database and your user can copy his or her folders locally to the new database.
And the next time it happens? You only have to push the folder restore button.
The price is € 250 for the unlimited version. We don’t offer an evaluation version.
Simple: implement the Restore Folders solution on your Domino server. The Restore Folders application will register each mail folder on the Lotus Domino server and remembers the location of each document in the folders (based on the Document ID). When a folder is deleted, this change is identified by the Restore Folders application.
You can arrange that your employees can restore the deleted folder independently: Actions -> Restore Folders -> Restore Folder(s), or you can restore the deleted folder in the Restore Folders application by pushing the Restore selected folder(s) button.
Documents, which were available in the folder, are restored to the correct location automatically. The solutions function’s for mail files and for the associated archive mail files.
Restore Folders User guide movie.
A Notes folder does not contain the actual documents but simply contains a list of ‘pointers’ to the actual documents. So when a user chooses to remove or delete a folder, the folder is removed from the mail file, but the documents contained within the folder are not deleted from the mail file. The documents still appear in the All Documents view.
When a user deletes a folder by accident, this action is irreversible. The helpdesk must restore the entire mail file from a backup, to return the folder to the user’s mail file. Just copying the folder from the backup to the mail file is not possible (the folder will be empty), while Notes folders do not contain documents but only ‘pointers’ to the documents. The Folder Restore application will solve this problem. This application will be placed on each Domino Server where the mail files reside, to make it possible to restore folders and to link the associated documents to the ‘pointers’ in the folders.
The Folder Restore tool is used for restoring deleted folders in Notes databases. The tool contains an Import agent that can be scheduled. This agent backs up the current state of folders in each database and also checks for changes in the folder since the last run. When a folder is deleted from a Notes database, this folder can be restored by 1 simple button click.
Note that the Import agent will only run on the server and will not restore folders to other databases than the source database. Manual agents are available for importing and restoring selected folders from one database to another on any location, or within the same database.
OS Windows and Linux. Domino 8.5 or higher.
Restore Folders installation movie.
The Restore Folders solution offers 2 ways to restore folders: the server based – and the manual approach.
With the server based approach the Restore Folders solution is installed on a Lotus Domino server that holds the mail files. The Restore Folders solution agent will collect all folder details on this Domino server. After this you will be able to restore deleted folders. This is the main feature of this solution.
With the manual approach the Restore Folders solution can remain locally on the Notes client or be installed on a Domino server. Users can select one or more (mail) files to collect folder details from and choose to restore the folders in a different (mail) file. This approach can for instance be used to restore certain folders from a backup database to the users server based mail file.
When the Folder Restore solution is configured to add the ‘Restore Folder(s)’ and ‘Copy Folder(s)’ actions to the users mail file (via the mail template), users will be able to access the Folder Restore database from within their mail file. From the action menu, a user can click ‘Folder Restore’ and then choose for ‘1. Restore Folder(s)’ or ‘2. Copy Folder(s)’. The ‘Restore Folder(s)’ option will open the ‘Serverbased Folder Documents’ view in the Folder Restore database. The user will only see documents from his/her own mail file, i.e. documents where the user is listed in the ‘Authors’ field. From this view, the user can restore any folder to the user’s mail file. The ‘Copy Folder(s)’ option will open the ‘Manual Folder Documents’ view in the Folder Restore database. The user will only see documents that are imported by the user him/herself. From there, the user can copy/(re)store folders from and to any database where the user has access to. You may choose to, for example, only add the first option ‘1. Restore Folder(s)’ to the users mail file by deleting the second option ‘2. Copy Folder(s)’ in the mail template.
The manual restore approach enables Notes administrators to restore folders from one Notes mailfile to another Notes mailfile. In fact, it is a copy action of folders with content. For this operation, the Administrator needs a backup copy of the users mail file where the deleted folders are still present. Although this is what the manually approach was designed for, with this approach it is also possible to copy folders from multiple databases on multiple locations to another Notes database at once. Whether the databases are located on a local disk or on a Domino server does not matter, as long as they can be accessed by the tool.
From version 4.1.1 it is also possible to restore private (on first use) folders, as long as the user running the tool has access to these folders. In version 4.1.1, private source folders will be restored to the target database as standard shared folders, whereas in version 4.1.2, private source folders will be restored to the target database as private on first use folder. Note that you can only restore one private (on first use) folder at a time. This is because the folder needs to be opened at the front end, after the restore operation has finished.
The option to restore to a private target folder only applies to the manual restore option. Source folders that are private, are marked with a red exclamation mark (!) in front of the view entry.
The first step is to import folders and their document references into the Lialis Restore Folder application. By pressing the button “Step 1: Import folders of a database of your choice”, you can select a (local or server-based) Notes database and select the folders you want to import. You can repeat this step for each folder-containing database you want to include.
When done the Administrator may select all or a subset of folders to be restored to a Notes (mail) file stored on a local drive or on a Domino server. In this example, folders from a local and a server-based mail file will be copied to another local database
When the selection is made, press button “Step 2: Restore selected folder(s) to a database of your choice”. Choose the Notes database where you want to store these folders.
When the destination database is selected, an interface is displayed where you can configure how the folders are copied to the destination database.
The upper pane displays the folders that you are going to copy, and the location of the source database(s). Note that in this example, folders from multiple databases on multiple locations are copied to one destination database.
The upper pane has a link that enables you to copy the whole folder tree, or just the main folders. When you click the link to exclude source folder tree from the restore, the source folder list will be updated immediately, as well as the Target DB preview (destination database) in the bottom pane.
The middle pane shows all available folders in the destination database. Here you can select a folder to which you want to copy the folders and documents. When you select a folder, the Target DB preview will be updated immediately. The – root folder – option will copy the folders in the folder root of the destination database.
You can also create a new folder(path) in the destination database where you can restore the folders. To do so, select the – new target folder – option and enter a folder(path) in the ‘New target folder’ field. Then press the [Refresh Preview] link to update the Target DB preview with this new folder.
When you have configured it to your liking, press the ‘OK’ button to start the copy/restore process.
Because of the flexibility to copy folders to any location, there is a chance that the restore process finds an existing folder with the same name in the destination database. Each time this happens, the user is prompted to overwrite this folder, or to add a folder with a postfix name “[originalfoldername]-RESTORED-n“. In this example, this will happen when the tool starts processing the second ($Inbox) folder.