In most of the Notes application decommission projects we carry out for our clients a substantial part of the Notes databases are no longer actively in use. However, our clients often don’t want to delete all these database yet since they contain data at should remain accessible (e.g. for financial or legal purpose) for a certain period. For these Notes databases we offer an archival approach of the Notes database to SharePoint, with archive tooling from IONET.
IONET has the following advantages:
The most important features of IONET are:
A few examples
Below a typical Notes document library which are very common (Notes TeamRooms).
The SharePoint view is displayed below with similar categories compared with Notes. Please note the response documents are not visible in the SharePoint view because responses are not supported by SharePoint.
The Notes document (parent document) is displayed below.
In SharePoint the result is displayed below.
At the top of the page the response structure is displayed where the users can browse through the responses.
The attachments links are displayed on the top of the page (the attachment images do not have links to the files). All rich text like images are archived to SharePoint as well.
The response structure can be expanded similar to the Notes view.
When a response document is opened in SharePoint the parent one level up and response document links are displayed on the top of the page allowing the users to quickly navigate through the responses.
When the user searches in SharePoint he or she might find an attachment. The search results show a link to the converted Notes document in SharePoint where the file is stored, so the user can place the file found in a context. For example:
The Notes application and main view is displayed below.
The Notes form:
The SharePoint view is recreated, only without the categories.
The SharePoint form: